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Function · Procurement

Artellis builds a tool that puts them like-for-like and shows the true best value: the decision, logged.

The pain

Why this one is worth fixing

Three supplier quotes, three formats, and no real way to compare them. The cheapest headline number hides different terms, different lead times, different exclusions, so the decision gets made on gut instead of like-for-like.

What Artellis builds

Quotes normalised to the same scope, the true best value called out, and the decision logged with the reason.

How it works
  1. 01
    Reads all three quotes
    PDFs, spreadsheets, emails, whatever the suppliers sent.
  2. 02
    Normalises to a shared scope
    Same line items, same units, same terms, so the numbers are actually comparable.
  3. 03
    Recommends and logs
    Best value called out with reason; your decision is logged against the RFQ for audit.
Example artefact
What the output actually looks like.
Office fit-out · like-for-like
3 quotes normalised
Quote A · €48,200 · 6-week lead · payment 50/50
Quote B · €41,600 · 5-week lead · payment 30/40/30 ✓ best value (−14%)
Quote C · €39,900 · 9-week lead · excludes install
You edit and send.
Where it plugs in
Email inboxGoogle Drive / SharePointYour ERP / procurement toolXero / QuickBooks
Guardrails
  • Human-in-the-loop: nothing sends, signs or spends without you approving it.
  • Your data stays yours, hosted in your tenant or a dedicated Artellis workspace, never used to train public models.
  • Week-one build: something small and useful is live in the first week, before we scope anything bigger.
FAQ
How long until we see something working?
A first working version of the procurement tool inside week one. Refinement and rollout happen after you have seen it work against your real inputs.
What do you need from us to start?
About 45 minutes to walk through the current flow, sample inputs (emails, files, screenshots, whatever you actually work from) and one person on your side who owns the outcome.
What happens if the AI gets it wrong?
Every draft goes to a human before it leaves the building. When you correct it, the tool learns your standard so the next one lands closer to right.
Bring us this workflow
One workflow. One week. Something working.